an apna company
Privacy Policy – GetHired by Apna
Effective Date: 1st May, 2025
1. Introduction
Welcome to GetHired by Apna. This privacy policy explains how we collect, use, and protect personal information from candidates and clients using our platform at get-hired.ai.
  • A candidate is any individual applying for jobs or participating in assessments on our platform.
  • A client is any organization or recruiter using our platform to hire candidates or manage recruitment workflows.
2. What Information We Collect
From Candidates:
  • Name, phone number, and email address
  • Resume, job preferences, and skills
  • Interview responses (text, voice, or video)
  • Proctoring data: photos, webcam video, audio recordings, screen activity, and background noise during assessments
  • Location and device information (IP address, browser type, etc.)
From Clients:
  • Company name and recruiter contact details
  • Job descriptions and hiring requirements
  • Interview and selection feedback
  • Configuration and usage data from hiring workflows
3. How We Use This Information
We use the collected information to:
  • Conduct AI-driven interviews and verify assessments
  • Help clients streamline and manage their hiring operations
  • Improve platform accuracy, integrity, and security
4. AI and Proctoring Disclosure
We use artificial intelligence to assess and rank candidate responses. For some roles, we also use proctoring tools that may capture:
  • Live webcam footage
  • Periodic candidate photos
  • Audio and background sounds
  • Screen activity and window changes
5. Sharing Your Information
We may share information with:
  • Employers and recruiters using our platform
  • Trusted service providers (e.g., for cloud storage, communication tools)
  • Government or legal authorities when required
We do not sell your personal data to any third party.
6. Security and Compliance
We follow industry-standard security protocols including:
  • End-to-end encryption
  • Role-based access controls
  • Regular audits and monitoring
Air-Gapped Enterprise Environment
Each client is provisioned in a logically isolated, secure environment. Candidate data, job workflows, and usage analytics are stored in a tenant-specific setup. No client’s data is ever shared, accessed, or visible to another client.
7. Your Rights
You have the right to:
  • Access, correct, or delete your data
  • Withdraw consent at any time
  • Request a copy of your assessment data
To exercise your rights, email us at support@get-hired.ai.
8. Data Retention
We retain data only for as long as needed to deliver services or fulfill legal or contractual obligations.
9. International Transfers
If your data is stored or processed outside India, we ensure appropriate safeguards are in place in line with industry best practices and applicable data protection laws.
10. Limitation of Liability and Disclaimer
GetHired by Apna (operated by Apna.co) provides its services on an “as-is” and “as-available” basis, without warranties of any kind, express or implied. We do not guarantee the accuracy, completeness, or suitability of candidate data, assessment results, or job matches. We are not responsible for any decisions made based on automated assessments or AI-generated insights.
To the fullest extent permitted by law, we are not liable for any direct, indirect, incidental, or consequential damages arising from:
  • User-provided data or actions taken outside the platform
  • Misuse, misinterpretation, or reliance on platform outputs
  • Delays, system interruptions, or third-party service failures
  • Breaches resulting from client-side infrastructure or misconfigurations
Clients and candidates are solely responsible for how they use the platform and any decisions based on the information provided. Use of the platform indicates acceptance of these terms.
11. Updates to This Policy
We may update this policy periodically. Significant changes will be communicated via the platform or email.
Contact Us
Email: support@get-hired.ai
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